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AP / AR Specialist
Job Description
AP & AR Specialist
Newington, CT
Temporary to hire
$24-28/hr, based on experience
Required Qualifications
- 2+ years of professional experience in accounts payable and accounts receivable
- Strong, hands-on QuickBooks experience (required)
- Proficiency in Microsoft Excel
- High attention to detail and accuracy in data entry and reconciliation
- Comfortable handling high-volume transactional work and backlog cleanup
This role supports day-to-day accounting operations with a focus on Accounts Payable, Accounts Receivable, and billing functions. Working closely with the Full-Charge Bookkeeper, this individual will handle transactional accounting activities, including invoice entry, bank data entry, and backlog cleanup. The ideal candidate is detail-oriented, comfortable in QuickBooks, and able to identify and resolve discrepancies in financial records while managing a high volume of work.
Additional Responsibilities
- Process Accounts Payable including invoice entry, coding, and assisting with payment processing
- Maintain vendor records, reconcile vendor statements, and respond to vendor inquiries
- Support Accounts Receivable including invoicing, cash application, and collections follow-up
- Generate and distribute customer invoices based on internal direction
- Monitor AR aging and escalate outstanding balances as needed
- Perform billing functions within QuickBooks, ensuring accuracy of customer data, pricing, and terms
- Apply and reconcile incoming payments (check, ACH, credit card)
- Enter vendor invoices and bank transactions accurately in QuickBooks
- Clean up and clear accounting backlog items, including historical AP/AR discrepancies
- Review financial data for errors and resolve discrepancies across AP, AR, and bank activity
- Assist the Full-Charge Bookkeeper with month-end close tasks, including basic reconciliations and reporting
- Utilize Excel for tracking, data validation, and cleanup efforts
- Support general administrative and accounting tasks as needed
INDA
Meet Your Recruiter
Jake Anderson
Staffing Manager, Professional Services
Jake Anderson, the eldest of four siblings, hails from the charming town of Glastonbury, Connecticut, where he grew up in a bustling household of six, accompanied by two lively Boston Terriers. His journey through life has been marked by a combination of academic excellence, work ethic, and a deep passion for sports.
In 2021, Jake proudly earned his Bachelor of Science degree in Business-Human Resources, with a minor in Psychology, from Marist College in Poughkeepsie, New York. His dedication to academics was complemented by his commitment to hard work, as he spent summers during high school and college laboring at a local golf course, honing his skills and building valuable life experiences.
Jake's career took off in September 2021 when he embarked on a professional journey within the office support group. Here, he specializes in filling both temporary and permanent roles across a diverse range of fields, including administration, clerical work, human resources, accounting, and manufacturing. His innate ability to connect with people and find the perfect fit for each position has made him an invaluable asset in the world of staffing and recruitment.
Beyond his professional pursuits, Jake's heart beats for the Boston Red Sox, a testament to his unwavering loyalty to his team. He's not just a fan; he's a true "die-hard" Red Sox enthusiast who follows their every game and passionately supports them through thick and thin.
Jake's love for adventure and cultural exploration led him to study abroad in the enchanting city of Florence, Italy, for a semester. This experience broadened his horizons, allowing him to immerse himself in a rich tapestry of art, history, and cuisine.
Jake Anderson's story is one of dedication, academic achievement, and a deep-rooted passion for life's diverse experiences. As he continues to carve his path in the world of business and human resources, there's no doubt that his journey will be marked by success and unwavering enthusiasm for the pursuits that ignite his soul.