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Administrative Assistant
Job Description
Location: Old Saybrook, CT
Employment Type: Temp to Hire
Compensation: $24-26/hr, depending on experience
Hours: 40 hours per week
Reporting to the CEO/Owner, the Executive Assistant will be the right-hand person to the CEO and serve as the initial contact for of contact for clients and internal teams. Main areas of this position include administrative/office support, client interaction, data entry and reporting, and supporting social services team. Exceptional communication skills, organizational abilities, and a proactive approach are crucial for ensuring the smooth operation of office functions. This candidate should have experince in the social services industry, and ideally has experince working with the elder population.
Responsibilities
- Maintain the CEO's calendar and schedule meetings.
- Perform extensive filing duties, both online and paper.
- Gather, sort, distribute, and send mail.
- Take meeting minutes and compile reports.
- Serve as the primary contact for all clients.
- Manage office supplies and pay vendors.
- Prioritize tasks and track project progress effectively.
- Draft correspondence, forms, and conduct mail merges.
- Use Microsoft Excel to generate pivot tables from large data sets
- Administer intake assessments to prospective clients and lead new client onboarding.
- Assist with creation of care plan based on assessment answers.
- 3+ years of experince in an administrative support role, ideally in the social services industry.
- Bachelor's degree preferred.
- Experince working with the elder population is a huge advantage.
- Microsoft Office Suite, especially Excel (Pivot Tables)
- Experience with Adobe is a plus.
- Experience with Medicaid is a plus.
- Maintain accurate and timely data input.
- Prior experience supporting a director or small business owner is essential.
- Must have Strong work ethic with the ability to be proactive and follow through on tasks.
- Excellent communication and follow-up skills.
INDA
Meet Your Recruiter
Jake Anderson
Staffing Manager, Professional Services
Jake Anderson, the eldest of four siblings, hails from the charming town of Glastonbury, Connecticut, where he grew up in a bustling household of six, accompanied by two lively Boston Terriers. His journey through life has been marked by a combination of academic excellence, work ethic, and a deep passion for sports.
In 2021, Jake proudly earned his Bachelor of Science degree in Business-Human Resources, with a minor in Psychology, from Marist College in Poughkeepsie, New York. His dedication to academics was complemented by his commitment to hard work, as he spent summers during high school and college laboring at a local golf course, honing his skills and building valuable life experiences.
Jake's career took off in September 2021 when he embarked on a professional journey within the office support group. Here, he specializes in filling both temporary and permanent roles across a diverse range of fields, including administration, clerical work, human resources, accounting, and manufacturing. His innate ability to connect with people and find the perfect fit for each position has made him an invaluable asset in the world of staffing and recruitment.
Beyond his professional pursuits, Jake's heart beats for the Boston Red Sox, a testament to his unwavering loyalty to his team. He's not just a fan; he's a true "die-hard" Red Sox enthusiast who follows their every game and passionately supports them through thick and thin.
Jake's love for adventure and cultural exploration led him to study abroad in the enchanting city of Florence, Italy, for a semester. This experience broadened his horizons, allowing him to immerse himself in a rich tapestry of art, history, and cuisine.
Jake Anderson's story is one of dedication, academic achievement, and a deep-rooted passion for life's diverse experiences. As he continues to carve his path in the world of business and human resources, there's no doubt that his journey will be marked by success and unwavering enthusiasm for the pursuits that ignite his soul.