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Leave of Absence Specialsit
Job Description
LEAVE OF ABSENCE SPECIALIST – CONTRACT
Location: New Haven, CT – Hybrid, 2 days onsite per week
Hours: 8:30 AM – 5:00 PM
Pay: $38–43/hour, depending on experience
Our client is seeking an experienced Leave of Absence Specialist to manage employee leave cases, with a primary focus on Federal and Connecticut FMLA, STD, and LTD. The Specialist will own assigned cases, including documentation, HRIS data entry, tracking, and employee/manager communication, while partnering with HR, Payroll, and external vendors. The ideal candidate will have strong leave administration experience, excellent communication skills, and the ability to manage multiple cases in a fast-paced environment.
Responsibilities
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Manage assigned employee leave cases from intake through the duration of the leave, including Federal FMLA, Connecticut FMLA, STD, and LTD.
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Determine and track FMLA eligibility, required documentation, deadlines, leave status, and applicable timelines.
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Coordinate all required paperwork, documentation, and data entry associated with leave cases.
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Communicate directly with employees regarding leave options, requirements, documentation, status, and other leave-related questions.
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Partner with managers and HR Business Partners to provide guidance and information regarding employee leaves.
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Liaise with external leave and disability vendors, including The Hartford, regarding STD/LTD and related leave administration.
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Maintain accurate and compliant leave records in Workday, Salesforce, and other HR systems.
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Ensure employee leave information and case status are updated accurately and in a timely manner.
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Partner with the Payroll team regarding pay adjustments and other payroll-related impacts associated with employee leaves.
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Monitor multiple active cases and ensure all required actions and follow-ups are completed within established timelines.
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Provide occasional support or crossover on ADA/accommodation and return-to-work matters as needed.
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Assist with other HR administrative projects and responsibilities as needed.
Qualifications
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3+ years of direct, hands-on experience administering Leaves of Absence.
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Strong experience administering Federal FMLA and Connecticut FMLA.
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Experience managing STD and LTD cases.
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Demonstrated ability to manage leave cases end-to-end, including documentation, tracking, employee communication, and HRIS updates.
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Experience working with HRIS systems; Workday experience is a plus.
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Payroll experience or familiarity with payroll adjustments related to employee leaves is strongly preferred.
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Strong customer service and employee communication skills, with the ability to handle sensitive and confidential matters professionally.
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Highly organized and detail-oriented, with the ability to manage multiple cases, deadlines, and competing priorities.
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Polished, professional communication skills and the ability to work effectively in a fast-paced and changing environment.
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Experience with ADA/accommodations is a plus, but this is not the primary focus of the role.
INDA
Meet Your Recruiter
Jake Anderson
Staffing Manager, Professional Services
Jake Anderson, the eldest of four siblings, hails from the charming town of Glastonbury, Connecticut, where he grew up in a bustling household of six, accompanied by two lively Boston Terriers. His journey through life has been marked by a combination of academic excellence, work ethic, and a deep passion for sports.
In 2021, Jake proudly earned his Bachelor of Science degree in Business-Human Resources, with a minor in Psychology, from Marist College in Poughkeepsie, New York. His dedication to academics was complemented by his commitment to hard work, as he spent summers during high school and college laboring at a local golf course, honing his skills and building valuable life experiences.
Jake's career took off in September 2021 when he embarked on a professional journey within the office support group. Here, he specializes in filling both temporary and permanent roles across a diverse range of fields, including administration, clerical work, human resources, accounting, and manufacturing. His innate ability to connect with people and find the perfect fit for each position has made him an invaluable asset in the world of staffing and recruitment.
Beyond his professional pursuits, Jake's heart beats for the Boston Red Sox, a testament to his unwavering loyalty to his team. He's not just a fan; he's a true "die-hard" Red Sox enthusiast who follows their every game and passionately supports them through thick and thin.
Jake's love for adventure and cultural exploration led him to study abroad in the enchanting city of Florence, Italy, for a semester. This experience broadened his horizons, allowing him to immerse himself in a rich tapestry of art, history, and cuisine.
Jake Anderson's story is one of dedication, academic achievement, and a deep-rooted passion for life's diverse experiences. As he continues to carve his path in the world of business and human resources, there's no doubt that his journey will be marked by success and unwavering enthusiasm for the pursuits that ignite his soul.