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Senior Executive Assistant

New Haven, CT

Posted: 01/03/2024 Employment Type: Temp to Hire Industry: Professional Services Job Number: 11158

Job Description

Executive Assistant
$40-45/ hr, depending on experince
New Haven, CT
Temp to Hire
In partnership with a reputable local organization, we are recruiting for a high-level Executive Assistant to manage administrative and operational responsibilities for the head of a department. The Executive Assistant will be responsible for overseeing the office, special projects, and ad hoc reporting. 

Responsibilities
  1. Prepare and manage correspondence, reports, and documents.
  2. Manage and assign work on behalf of the manager.
  3. Serve as office manager, coordinating clerical and facilities needs.
  4. Screen, direct, and respond to inquiries or correspondence.
  5. Coordinate meetings, conferences, events, and travel.
  6. Manage technology needs and assess system requirements.
  7. Implement and maintain complex office systems.
  8. Serve as the primary contact between the Officer and other offices.
  9. Manage schedule and calendar.
  10. Support onboarding activities for new staff members.

Required Education and Experience:
  • Bachelor’s degree in business administration or a related field.
  • Minimum of five years of related experience, including two years of demonstrated leadership or project management.
  • Strong proficiency in Microsoft Word, PowerPoint, Excel, Outlook Suite, and Box.

Required Skills:
  1. Excellent organizational and interpersonal skills.
  2. Strong written and verbal communication skills.
  3. Exceptional computer skills and ability to learn new applications.
  4. Ability to manage a large volume of work in a fast-paced environment.
  5. Sensitivity to maintaining confidentiality.
  6. Ability to work independently and under pressure.
  7. Strong attention to detail and accuracy.

 
INDA

Meet Your Recruiter

Jake Anderson
Staffing Manager, Professional Services

Jake Anderson, the eldest of four siblings, hails from the charming town of Glastonbury, Connecticut, where he grew up in a bustling household of six, accompanied by two lively Boston Terriers. His journey through life has been marked by a combination of academic excellence, work ethic, and a deep passion for sports.

In 2021, Jake proudly earned his Bachelor of Science degree in Business-Human Resources, with a minor in Psychology, from Marist College in Poughkeepsie, New York. His dedication to academics was complemented by his commitment to hard work, as he spent summers during high school and college laboring at a local golf course, honing his skills and building valuable life experiences.

Jake's career took off in September 2021 when he embarked on a professional journey within the office support group. Here, he specializes in filling both temporary and permanent roles across a diverse range of fields, including administration, clerical work, human resources, accounting, and manufacturing. His innate ability to connect with people and find the perfect fit for each position has made him an invaluable asset in the world of staffing and recruitment.

Beyond his professional pursuits, Jake's heart beats for the Boston Red Sox, a testament to his unwavering loyalty to his team. He's not just a fan; he's a true "die-hard" Red Sox enthusiast who follows their every game and passionately supports them through thick and thin.

Jake's love for adventure and cultural exploration led him to study abroad in the enchanting city of Florence, Italy, for a semester. This experience broadened his horizons, allowing him to immerse himself in a rich tapestry of art, history, and cuisine.

Jake Anderson's story is one of dedication, academic achievement, and a deep-rooted passion for life's diverse experiences. As he continues to carve his path in the world of business and human resources, there's no doubt that his journey will be marked by success and unwavering enthusiasm for the pursuits that ignite his soul.

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